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Payroll software is designed to organise and automate key parts of the payroll process. For a payroll accountant, this can mean managing employee records, calculating pay and deductions, preparing payslips and supporting required payroll reporting from one system.
Orbit's wider platform includes payroll alongside HR, accounting, employee, attendance and expense modules, helping businesses keep related information connected rather than managing each process separately.
A payroll system brings employee information and pay-related calculations together. Instead of repeatedly entering the same information into separate spreadsheets, payroll teams can maintain centralised employee records and process regular payroll tasks through a structured system.
Gross pay is the employee's earnings before deductions. Net Pay is the amount remaining after applicable deductions. UK payroll commonly involves income tax and national insurance deductions, while other deductions can include student loan repayments and pension contributions.
UK employers must provide employees with payslips on or before payday. Payslips must show earnings before and after deductions and relevant variable deductions such as tax and National Insurance.
A useful payroll software solution should help businesses manage routine calculations, employee information, reporting, and compliance-related tasks without unnecessary manual work.
Payroll systems can calculate applicable payroll taxes and deductions based on employee pay information. HMRC states that payroll software works out the tax and National Insurance owed from employee earnings.
PAYE reporting is a core part of UK payroll. Under Real Time Information (RTI), employers report employee earnings, PAYE, and National Insurance information to HMRC on or before employees are paid. The Full Payment Submission (FPS) provides HMRC with payment and deduction details.
Orbit's business platform lists payslips and HMRC RTI as payroll capabilities and states that its solutions are built for UK regulations and business practices.
Keeping accurate employee information is important for payroll administration. Employers must maintain records covering what they pay employees and the deductions they make, as well as relevant HMRC reports and payments.
Good payroll systems make payroll information easier to review and report. HMRC requires employers to keep payroll records for three years from the end of the tax year they relate to.
For accountants and finance teams, the main value of payroll automation is reducing repetitive administration while keeping payroll information organised and accessible.
Automating recurring calculations, payroll records, and payslip preparation can reduce repetitive data entry. This allows payroll professionals to spend more time reviewing payroll information and handling exceptions.
Centralised employee information and automated calculations can help reduce errors caused by repeated manual entry. However, businesses should still review payroll data before submission and payment.
Payroll software can support the reporting process by helping calculate deductions and prepare information for HMRC submissions. Employers remain responsible for meeting their legal and reporting obligations.
For accountants managing payroll for multiple clients, structured payroll records can make recurring payroll work easier to organise. HMRC also recognises that employers may appoint another person or organisation to operate PAYE on their behalf.
Cloud-based payroll makes payroll information accessible through an internet-connected system rather than relying only on locally installed infrastructure. Orbit describes its business software as cloud-based and mobile-friendly, supporting access across devices.
Cloud access can help authorised users review payroll information when working from different locations. This is particularly useful for accountants and distributed HR or finance teams.
Accountants can use structured employee and payroll records to organise payroll activities across different businesses and employee groups, subject to appropriate access controls.
Payroll contains sensitive employee information, so businesses need appropriate data protection practices. The ICO guides how to collect, use, and keep employment records, including personal information.
Payroll works closely with HR because employee changes can affect pay. Keeping employee information connected with payroll reduces the need to maintain the same information in multiple places.
Orbit's platform includes centralised employee records alongside payroll and HR & recruitment modules. This creates a connected approach to employee administration.
Changes to compensation, roles, attendance or other employee information may affect payroll. A connected system gives HR and payroll teams a clearer way to manage these updates.
Businesses can connect payroll with broader HR processes instead of treating payroll as a completely separate activity. Orbit also provides dedicated HR Management Software within its wider product ecosystem.
The right solution should match your payroll process, employee numbers, reporting needs and existing business systems.
Look for support for PAYE, RTI, payroll deductions, payslips and the reporting requirements relevant to your organisation. Always verify current requirements with GOV.UK PAYE guidance.
Consider whether the software connects payroll with HR, accounting, expenses, attendance and other systems. Orbit's platform includes payroll, accounting, HR, employees, timesheets, attendance and expenses as connected modules.
Choose software that can support your current workforce while allowing your payroll operation to grow. Cloud access, user permissions, reliable records and straightforward workflows should all be considered.
Payroll software and a payroll service can support the same overall objective, but they give businesses different levels of control over payroll administration.
Software can suit businesses that want to manage payroll internally while using automation to handle calculations, records, payslips, and reporting workflows.
A payroll service may be useful when a business prefers to outsource payroll administration to an external provider or specialist.
An accountant can support a client using payroll software while also providing professional payroll oversight. The appropriate arrangement depends on the business's resources, expertise and desired level of outsourcing.
Payroll software can help accountants organise recurring payroll work, employee records, calculations and reporting across their client base.
For smaller businesses, payroll software can reduce dependence on spreadsheets and make regular payroll administration more structured. Orbit states that its software is designed for UK businesses ranging from startups to growing enterprises.
HR teams can benefit when employee information and payroll are connected. Orbit's wider business platform combines HR, payroll, employee, attendance, and expense modules.
The right payroll software can make everyday payroll administration more organised, consistent and efficient. For UK businesses, the system should support accurate pay calculations, payslips, employee records and PAYE/RTI workflows while fitting naturally with HR and accounting processes.
Orbit Media Solutions offers a cloud-based business platform with payroll, HR, accounting and other connected modules for UK businesses. Explore the full range of Orbit business solutions or review Orbit's accounting software when planning a more connected finance and payroll workflow.
Centralised payroll data and automation can reduce repetitive administration while giving payroll teams a clearer view of employee payments and deductions.
Payroll software can support PAYE and RTI processes, but employers remain responsible for submitting accurate information and meeting applicable HMRC obligations.
Accurate and timely payslips help employees understand their earnings and deductions. With payslips required on or before payday, dependable payroll processes are an important part of the employee experience.
For businesses looking to connect payroll with wider operations, Orbit's Inventory Management Software and ERP Software Services can also form part of a broader integrated business system.
We understand that paying people right, on time, every time is important to all organization's. But we also know that your payroll requirements can change as your business grows, which is why our online payroll solutions are tailored to your needs.
The great thing is, there’s no downtime, no need to run updates, and no data risk. Our payroll systems are automatically updated and your data backed-up for you, securely. And, as web-based payroll solutions, you can manage your payroll from anywhere with an internet connection.
Automated payroll processing
Calculates and processes payments automatically, reducing manual effort and errors.
Direct deposit
Enables employees to receive their paychecks directly into their bank accounts, which is fast and convenient.
Time and attendance tracking
Monitors employee work hours, vacation, and sick days to ensure accurate pay.
Expense management
Allows businesses to track and manage employee expenses, advances, and loans.
Tax filing
Helps ensure compliance by calculating, filing, and remitting taxes. Some services also handle year-end forms for contractors.
Compliance management
Keeps businesses up-to-date with labor laws and tax regulations through automatic updates and necessary reporting.
Accounting integration
Seamlessly connects with accounting software to streamline financial record-keeping and reconciliation.
Reporting and analytics
Generates reports and provides data analysis to help monitor payroll costs and make informed business decisions.
Payroll customization
Allows for the creation of custom pay structures and rules to fit specific business needs.
Employee self-service portal
Gives employees access to their pay stubs and the ability to manage their personal details online.
Scalability
The ability to handle a growing number of employees and an increasing volume of payroll tasks.
Orbit Payroll Software automates salary processing, tax calculations, and statutory compliance tasks. It helps UK businesses manage payroll efficiently, generate compliant payslips, and ensure accurate, on-time salary payments. By reducing manual errors, it saves time and supports full compliance with UK payroll regulations.
Yes. Orbit Payroll is scalable for all business sizes. SMEs benefit from simple salary management, while large enterprises use advanced features like multi-branch payroll, custom reporting, and automated compliance.
Yes. Orbit Payroll integrates seamlessly with our Accounting Software, HR Management System, and ERP platforms. This ensures data flows smoothly across HR, finance, and payroll operations without duplication.
You can create payroll in Excel by setting up columns for employee details, salary or hours, gross pay, tax, National Insurance, pension and other deductions and then calculate net pay with formulas. However, UK payroll requires accurate PAYE and NI calculations and reporting to HMRC. For reliable payroll processing, Orbit Media Solutions can provide dedicated payroll software.
To create a payroll sheet, list each employee’s basic pay, allowances, overtime, and other earnings. Calculate gross pay, then record applicable deductions such as tax, National Insurance, pension, or other authorised deductions. Finally, subtract total deductions from gross pay to calculate net pay. Orbit Media Solutions can help automate these payroll calculations and records.
To create an Orbit payroll system, start by setting up employee records, salary structures, tax and National Insurance calculations, deductions, payslips, and payroll reporting. For UK payroll, the system should support PAYE and HMRC reporting requirements. Orbit Media Solutions provides payroll software that connects payroll with HR, accounting, attendance, and employee management.
The five basic steps of payroll are: 1) collect and verify employee pay data, 2) calculate gross pay, 3) apply taxes and other deductions, 4) calculate and distribute net pay, and 5) complete payroll reporting and recordkeeping. Payroll software such as Orbit Media Solutions can help automate these tasks for greater accuracy and efficiency.
This section highlights Orbit Payroll Software’s strong commitment to data protection and customer care. It ensures employee payroll data is secured with bank-grade encryption, GDPR-compliant standards, and role-based access controls, while offering comprehensive onboarding, training, and 24/7 expert support to guarantee smooth operations and peace of mind for businesses.
Orbit Payroll uses bank-grade encryption, GDPR compliance (UK). Data is stored securely in the cloud with role-based access controls.
Yes. We offer onboarding, staff training, and 24/7 customer support for UK and other countries clients. Our experts ensure smooth implementation and reliable assistance.
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