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Managing people, payroll, attendance, and employee records shouldn't slow your business down. Yet many UK businesses still rely on spreadsheets, paper files, and disconnected systems, creating unnecessary administrative work and increasing the risk of errors. As organisations grow, these manual processes become harder to manage, making it difficult for HR teams to maintain accurate employee data and deliver a consistent employee experience.
Orbit HR Management Software provides a centralised, cloud-based platform that helps businesses manage their workforce more efficiently. From employee records and attendance to leave management and payroll preparation, everything is connected in one secure system. Instead of spending hours on repetitive administrative tasks, HR teams can automate daily operations, improve data accuracy, and gain real-time visibility into their workforce.Whether you're a small business, a growing SME, or a large enterprise operating across multiple UK locations, Orbit offers flexible software for HR management that scales with your organisation while supporting smarter workforce management.
As businesses expand, HR responsibilities become more complex. Managing employee information, monitoring attendance, approving leave requests, and preparing payroll across different departments can quickly become overwhelming without the right technology. Modern HR software centralises these processes, helping organisations improve efficiency, reduce administrative overhead, and make better business decisions through accurate workforce data.
Traditional HR processes often involve paper forms, spreadsheets, and repetitive data entry. These methods consume valuable time and increase the likelihood of errors, duplicate records, and misplaced documents.
Orbit replaces manual administration with digital workflows that simplify everyday HR activities. Employee information is securely stored in a single location, making it easy to update records, manage documents, and access employment history as needed. Digital HR management also standardises approval processes, reduces paperwork, and helps HR teams work more efficiently while maintaining accurate employee records.
A modern HR platform benefits the entire organisation—not just the HR department.
Employees can submit leave requests, access important documents, and update their personal information without waiting for manual assistance. Managers receive instant notifications for approvals, while HR teams gain complete visibility into workforce activities. This creates faster communication, shorter approval times, and a better employee experience across the business.
Growing organisations require HR systems that can adapt to changing workforce needs.
Orbit supports businesses with multiple departments, remote teams, and multiple office locations through a secure cloud platform. As your workforce grows, the software continues to organise employee information, automate HR processes, and provide consistent workforce management without increasing administrative complexity.
Orbit combines the essential HR tools businesses need into one integrated platform. Rather than switching between multiple applications, HR teams can manage employee information, attendance, leave, and payroll-ready data from a single dashboard, improving efficiency while reducing duplicate work.
Employees are at the centre of every business, and maintaining accurate employee records is essential for effective HR management. Orbit's employee management software creates a complete digital employee profile, keeping workforce information organised and easily accessible.
The system allows businesses to manage:
☑️ Employee profiles
☑️ Departments and organisational structure
☑️ Job titles and designations
☑️ Employment history
☑️ Emergency contact information
☑️ Employment documents
☑️ Contracts and policies
☑️ Skills and qualifications
Having all employee information stored securely in one place simplifies onboarding, internal transfers, promotions, and day-to-day HR administration. Managers can quickly access the information they need, while HR teams maintain a single, reliable source of employee data across the organisation.
Accurate employee attendance tracking helps businesses understand workforce availability, improve scheduling, and prepare payroll with confidence.
Orbit automates attendance management by recording employee working hours and providing real-time visibility into attendance activities.
Key attendance features include:
|
Feature |
Description |
Data Captured / Example Fields |
|---|---|---|
| Clock In / Clock Out | Employees record their start and end times for each shift. | Employee ID, Date, Clock-In Time, Clock-Out Time, Location |
| Daily Attendance Record | System stores a day-wise attendance log for each employee. | Employee ID, Date, Status (Present/Absent/Late), Shift ID |
| Working Hour Calculation | Automatic computation of total hours worked per day/week/month. | Total Hours, Break Duration, Net Working Hours |
| Shift Management | Assign and manage different shifts (morning, evening, night, rotating). | Shift ID, Shift Name, Start Time, End Time, Assigned Staff |
| Late Arrival Monitoring | Flags employees who clock in after their scheduled shift start time. | Scheduled Start, Actual Clock-In, Late Minutes, Late Count |
| Overtime Tracking | Identifies and records hours worked beyond standard shift duration. | Standard Hours, Overtime Hours, Overtime Rate, Total OT Pay |
| Attendance Reports | Generates summaries and detailed reports for managers and HR. | Daily/Weekly/Monthly Reports, Absentee Rate, Late Rate |
| Absence Monitoring | Tracks planned and unplanned absences (leave, sick, and unauthorised). | Leave Type, Start Date, End Date, Approval Status, Reason |
Instead of manually calculating attendance or maintaining separate registers, businesses receive accurate, up-to-date workforce information that supports better operational planning and payroll preparation.
Payroll accuracy depends on reliable employee data. When attendance, leave, and employee records are stored in separate systems, payroll processing becomes slower and more prone to errors.
Orbit simplifies payroll preparation by synchronising approved leave, attendance records, and employee information in one platform. This ensures payroll teams always have access to up-to-date workforce data for salary calculations and reporting.
Key payroll features include:
☑️ Payroll-ready employee data
☑️ Attendance integration
☑️ Leave synchronisation
☑️ Salary calculation support
☑️ Overtime records
☑️ Payroll data export
☑️ Centralised employee information
As part of a complete payroll and HR management software solution, Orbit reduces duplicate data entry and creates a smoother workflow between HR and payroll operations.
Modern workplaces expect employees to access HR services without relying on emails or paperwork. Orbit's Employee Self-Service (ESS) portal gives employees greater control over their HR information while reducing administrative work for HR teams.
Employees can:
☑️ Update personal information
☑️ Apply for leave
☑️ View attendance records
☑️ Check leave balances
☑️ Download HR documents
☑️ Track request status
Managers can review requests, approve leave, and monitor employee activities from the same platform, improving transparency and communication across the organisation.
Data-driven decisions are essential for effective workforce management. Orbit provides real-time dashboards and detailed reports that help HR teams monitor employee trends and improve operational planning.
Generate reports for:
☑️ Workforce overview
☑️ Attendance
☑️ Leave
☑️ Payroll-ready data
☑️ Overtime
☑️ Department performance
☑️ Employee insights
These reports help identify attendance patterns, workforce gaps, and resource requirements, enabling managers to make faster and more informed business decisions.
Automation eliminates repetitive HR tasks, reduces manual errors, and improves operational efficiency.
Employees submit leave requests online, while managers receive instant notifications for approval. Approved leave automatically updates employee balances and shared calendars, making leave management faster and more transparent.
Working hours, overtime, late arrivals, and absences are automatically recorded, removing the need for manual attendance registers and improving payroll accuracy.
Automatic notifications keep employees informed about leave approvals, HR announcements, policy updates, and important reminders, improving internal communication.
Employee contracts, identification documents, employment history, and HR files are securely stored in one digital location. This makes information easier to access, improves document security, and reduces reliance on paper records.
Orbit helps businesses move beyond basic HR administration by improving efficiency across the entire employee lifecycle. With Orbit, your organisation can:
☑️ Save time through HR automation
☑️ Reduce manual errors and paperwork
☑️ Improve workforce visibility with real-time data
☑️ Simplify attendance and leave management
☑️ Prepare accurate payroll-ready information
☑️ Enhance employee experience through self-service
☑️ Centralise employee records in one secure platform
☑️ Support business growth with scalable cloud technology
☑️ Improve collaboration between HR teams, managers, and employees
The result is a more organised, productive, and data-driven workplace where HR teams can focus on strategic initiatives instead of repetitive administrative tasks.
Orbit is designed for organisations of all sizes and supports workforce management across a wide range of industries. It is ideal for:
- Retail
- Healthcare
- Manufacturing
- Construction
- Hospitality
- Education
- Logistics
- Corporate Offices
- Professional Services
Whether you manage office employees, shift workers, or teams across multiple locations, Orbit adapts to your business processes and workforce structure.
Choosing the right HR platform means investing in software that can support your business today and continue to grow with you tomorrow. Orbit combines powerful HR functionality with an intuitive user experience, making workforce management simpler for HR teams, managers, and employees alike.
☑️ Easy to Use: A clean, user-friendly interface allows employees and HR teams to complete everyday tasks quickly with minimal training.
☑️ Secure Cloud Platform: Your employee information is stored securely in a cloud-based environment, providing authorised access anytime and helping businesses manage workforce data more efficiently.
☑️ Scalable for Growing Businesses: Whether you have a small team or a multi-site organisation, Orbit grows alongside your business without requiring multiple disconnected systems.
☑️ Customisable Workflows: Configure approval processes, leave policies, departments, and organisational structures to match the way your business operates.
☑️ Dedicated Support: Our team provides ongoing assistance to help you implement, manage, and maximise the value of your HR software.
Orbit delivers more than standalone HR management. It connects seamlessly with other business solutions to create a unified digital workplace.
Integrate your HR system with:
✔ Payroll Software
✔ Employee Management
✔ Attendance Management
✔ Accounting Software
✔ CRM solutions
By connecting workforce data across business functions, Orbit helps improve operational efficiency, reduce duplicate work, and maintain accurate information throughout your organisation.
Database Centralized
Centralized storage for employee records, contact information, and job history.
Payroll Features
Automates payroll, handles tax compliance, and manages compensation.
Benefits administration
Manages employee benefits, enrollment, and administration.
Time and attendance
Tracks employee hours, shifts, and time-off requests.
Absence management
Manages and tracks employee leave, vacations, and other absences.
Recruitment
Applicant tracking systems (ATS), job posting, and candidate management.
HRM Onboarding
Streamlines the process of bringing new employees into the company.
Performance management of HRM
Facilitates performance reviews, appraisals, and goal tracking.
HRM Learning & development
Offers learning management system (LMS) capabilities for training and skill development.
HRM Succession planning
Helps identify and prepare future leaders.
Employee self-service
Allows employees to access and manage their own information, request time off, and view pay stubs.
HRM Employee engagement
Provides tools for feedback, surveys, and other engagement initiatives.
HRM Document management
Securely stores and organizes HR-related documents.
HRM analytics and reporting
Provides dashboards and reports to track key HR metrics and gain insights.
HRM Compliance management
Helps ensure the organization complies with labor laws and regulations.
There isn’t one HR software that every business uses. The most widely used platforms include Workday, ADP Workforce Now, SAP SuccessFactors, Oracle HCM, BambooHR, and UKG. The best choice depends on a company’s size, budget, and HR needs, such as payroll, recruitment, attendance tracking, and employee management.
The best HR software depends on your business size and needs, but it should automate payroll, attendance, leave, employee records, and performance management in one secure platform. Orbit Media Solutions offers an all-in-one HR management solution that helps businesses streamline HR tasks, improve accuracy, and save time while supporting future growth.
Orbit HRMS is fully cloud-based, meaning you can access it securely from anywhere, anytime, using any device. On-premise deployment is also available if required.
The four main types of HR functions are recruitment and staffing, training and development, compensation and benefits, and employee relations. Together, these areas help businesses hire the right people, develop employee skills, reward performance fairly, and maintain a positive, productive workplace while ensuring compliance with employment laws.
There isn’t one AI that’s best for every HR team. The right choice depends on your needs. For everyday HR tasks like writing job descriptions, policies, and employee communications, ChatGPT is a popular option. Large organisations often choose platforms like Workday, SAP SuccessFactors, or Oracle HCM because they combine AI with recruitment, payroll, performance management, and workforce planning in one system.
Choose HR software by first identifying your business needs, such as payroll, attendance, leave, or recruitment. Then compare features, ease of use, security, integration, scalability, customer support, and total cost. Always request a demo and check real customer reviews before making your final decision.
The 7 pillars of HR are the core functions that help businesses manage employees effectively throughout their journey. These include workforce planning, recruitment and selection, onboarding, learning and development, performance management, compensation and benefits, and employee relations and compliance. Together, these pillars help attract the right talent, support employee growth, ensure legal compliance, improve engagement, and build a productive, high-performing workplace.
Yes. Orbit HRMS automates payroll processes, including salary calculations, tax deductions, overtime payments, and payslip generation.
Yes. Orbit HRMS has an ESS portal where employees can view attendance, apply for leave, download payslips, and manage their profiles.
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